In today’s digital-first world, having a professional email address is no longer a luxury — it’s a business necessity. Whether you’re a startup, SME, or corporate enterprise, business email hosting India ensures your communication is secure, branded, and reliable. With so many options for business email hosting India, it’s important to choose a secure and reliable provider. This guide compares the top providers and explains why switching from free email to hosted business email is a smart move in 2025.
What is Business Email Hosting?
Business email hosting refers to a service that provides secure, branded email addresses using your domain name (e.g., yourname@yourcompany.com). Unlike Gmail or Yahoo, email hosting gives you control over your email reputation, spam protection, and scalability.
In India, there’s increasing demand for business email hosting India services that are affordable, secure, and come with real-time support.
Why Your Business Needs Email Hosting
- ✅ Branded Identity – Build trust with domain-based email (e.g., sales@yourdomain.com)
- ✅ Enhanced Security – Protect emails from phishing & spam
- ✅ Data Privacy – Store business communication securely in India or global data centers
- ✅ Scalability – Add new users as your business grows
- ✅ Integration – Connect with calendars, CRM, and document tools
Choosing the right business email hosting India plan can boost your professional image, customer trust, and deliverability.
Top 5 Business Email Hosting Providers in India (2025)
Here’s a comparison of the most trusted business email hosting India providers based on pricing, security, and features.
1. Right Web Solution
We offer reliable and secure business email hosting India plans at unbeatable pricing for small and medium businesses:
- ✅ ₹900/year per user
- ✅ 5GB mail storage per user
- ✅ Free domain setup & migration support
- ✅ Webmail, SMTP/IMAP/POP3 access
- ✅ Anti-spam & IP blacklist protection
Explore our Hosting & Communication Services for details on email, SMS, and WhatsApp solutions.
2. Zoho Mail (India)
Zoho Mail is one of the most popular choices in India for startups and SMEs. Zoho is a well-known business email hosting India choice for startups seeking privacy and cost-efficiency. Their India-based servers and privacy-first policy make them appealing.
- ✅ ₹59/user/month (Mail Lite Plan)
- ✅ 5GB–10GB per user
- ✅ Clean ad-free interface
- ✅ Mobile & desktop apps
3. Google Workspace (India)
Formerly G Suite, Google Workspace is ideal for teams needing collaborative tools like Docs, Meet, Drive, and Gmail-based domain email.
- ✅ ₹136/user/month (Business Starter)
- ✅ 30GB storage, video conferencing
- ✅ Top-notch spam filters & reliability
4. Microsoft 365 Email Hosting
Microsoft 365 (formerly Office 365) offers Outlook-based email with seamless Word, Excel, and Teams integration.
- ✅ ₹125/user/month (Business Basic)
- ✅ 50GB mailbox + 1TB OneDrive
- ✅ Best suited for hybrid workforces
5. BigRock Email Hosting
BigRock is a domain and hosting company offering budget-friendly email plans in India.
- ✅ ₹49/user/month (Starter Plan)
- ✅ 5GB mail storage
- ✅ Webmail access
- ✅ Limited integration options
Self-Hosted Email vs Business Hosting – What’s Better?
| Feature | Business Email Hosting | Free Email (Gmail, Yahoo) |
|---|---|---|
| Brand Identity | ✅ Yes (yourname@yourdomain.com) | ❌ No |
| Security & Privacy | ✅ Strong | ❌ Limited control |
| Support | ✅ Dedicated tech support | ❌ Community-based help only |
| Storage | 5GB–50GB+ | 15GB shared with Drive |
Hosted options offer better control, security, and support — especially when it comes to business email hosting India at scale.
What to Look for in Business Email Hosting India
- ✔ Location of data center (India or global)
- ✔ Email storage per user
- ✔ Cost per year/user
- ✔ Anti-spam & virus protection
- ✔ Domain integration and DNS setup support
Why Choose Right Web Solution for Email Hosting?
- ✅ ₹900/year per user – among the lowest pricing in India
- ✅ 5GB secure mail storage with free domain integration
- ✅ Easily add/remove users as your business grows
- ✅ Quick setup, user training, and support
- ✅ Bundle with our website hosting or WhatsApp marketing for additional savings
Security Best Practices for Business Email
- ✔ Use strong passwords + 2FA wherever possible
- ✔ Regularly back up email data
- ✔ Configure DKIM, SPF, and DMARC for domain verification
- ✔ Avoid public Wi-Fi when accessing webmail
- ✔ Review access logs and user activity
FAQs – Business Email Hosting India
What is the cost of business email hosting in India?
It ranges from ₹900/year (Right Web Solution) to ₹136/month (Google Workspace), depending on features and storage.
Is it better to use Gmail for business?
Not recommended. Free Gmail doesn’t offer domain branding, business security, or control. Business email is essential for professional communication.
Can I migrate my Gmail to hosted email?
Yes, most providers (including us) offer free migration and support to help you transfer emails without downtime.
Is email hosting secure in India?
Yes, if using verified providers with proper anti-spam, virus filtering, and authentication protocols.
Do I need a domain name?
Yes, email hosting requires a domain (e.g., yourcompany.com). You can buy one or connect an existing one.
Case Study: How Business Email Improved Credibility for an SME
Case Overview: A Mumbai-based interior design startup was using a Gmail address (xyzinteriors@gmail.com) for client communication. Despite having an impressive portfolio, many leads questioned their authenticity due to the unprofessional email.
The Switch: They moved to business email hosting India via Right Web Solution, setting up contact@xyzinteriors.in.
Results in 3 Months:
- ✅ 43% increase in client replies
- ✅ Higher trust during project pitching
- ✅ Improved email deliverability and zero spam flagging
This is a prime example of how professional email hosting not only boosts credibility but also increases conversion and client satisfaction.
Free Email vs Business Email vs Google Workspace
| Feature | Free Email (e.g., Gmail) | Business Email (Right Web) | Google Workspace |
|---|---|---|---|
| Custom Domain | ❌ | ✅ | ✅ |
| Monthly Cost | Free | ₹75/month approx | ₹136/month |
| Storage Per User | 15GB shared | 5GB | 30GB |
| Spam Control | ❌ | ✅ Advanced filters | ✅ Advanced filters |
| Business Support | ❌ | ✅ Dedicated | ✅ |
Top 5 Mistakes to Avoid When Choosing Email Hosting
- 1. Using Free Email for Business: It signals unprofessionalism and reduces brand trust.
- 2. Ignoring Email Security: Not enabling spam protection, 2FA, or secure logins invites risks.
- 3. Choosing Low Storage: Email hosting with less than 2GB/user will fill up quickly, hurting operations.
- 4. Not Setting Up SPF/DKIM/DMARC: These records help prevent your email from going to spam folders.
- 5. No Backup or Archival Plan: Losing access to past communication can disrupt workflow and legal audits.
Tips for Migrating from Free Email to Business Email
Thinking of making the shift? Here’s how to do it seamlessly:
- Backup your existing Gmail/Yahoo inbox (via IMAP export or Google Takeout)
- Purchase a domain (or use an existing one)
- Select a provider like Right Web Solution for cost-effective hosting
- Get migration support – We offer FREE transfer of your old emails to your new inbox
- Update business cards, website, and social media with your new address
If you’re ready to switch, our experts can help you migrate to a professional business email hosting India solution.
Bonus Tip: Use email forwarding and auto-reply from your old email to guide users to your new address for the first 30–60 days.
Invest in Secure Business Email Today
With growing phishing threats, brand credibility demands, and data privacy concerns, having business email hosting India is a necessity in 2025. Whether you’re just starting or scaling up, email hosting helps you look professional, stay secure, and streamline communication.
Right Web Solution provides affordable and reliable business email hosting for Indian companies of all sizes. Bundle it with website or hosting services for added value.
📞 Contact Us
📞 Call: +91 8850 907518
📩 Email: hello@rightwebsolution.com
🌐 Website: rightwebsolution.com
